Statement of Purpose
The Red River Chapter of the Association for Commuter Transportation supports individual mobility management professionals and organizational members in their efforts to reduce traffic congestion, conserve energy, and improve air quality by providing education, professional development, networking, and advocacy opportunities.
(Bylaws Revised March 2015)
RED RIVER CHAPTER OF THE ASSOCIATION FOR COMMUTER TRANSPORTATION
ARTICLE I – NAME
The name of this organization shall be the Red River Chapter of the Association for Commuter Transportation, a chapter of the National Association for Commuter Transportation (ACT).
ARTICLE II – PURPOSE
The purpose of this organization is to promote efficient use of alternative transportation resources as commute options within urban and non-urban areas. Furthermore, the Red River chapter should work with local, state, and regional entities to assist in the understanding of commute alternatives and foster the development of transportation opportunities.
ARTICLE III – TERRITORY
The boundary of Red River shall encompass the following geographical areas: the states of Texas, Oklahoma, and Arkansas.
ARTICLE IV – MEMBERSHIP
The Red River Chapter abides classifications of members and membership dues as established and defined by the ACT National Board of Directors in the Association for Commuter Transportation Bylaws. In addition, a member in good standing is defined as a member whose dues are paid within 60 days of the time they are due.
ARTICLE V – MEETINGS
The Red River Chapter shall hold a minimum of three general membership meetings a year. Teleconferencing capabilities will be made available.
Additional Red River chapter meetings may be called by a majority of the Chapter Board of Directors, or upon written petition of at least one-third of the members in the Chapter.
An attendance of twenty-five percent (25%) of the members shall constitute a quorum to conduct business at the meeting.
Notice of meetings shall be given to all members in the Chapter by mail, email, or fax at least ten (10) days prior to the date of such meeting. Meetings will be conducted in accordance with the agenda.
All Chapter meetings shall be conducted in accordance to the Robert’s Rules of Order, revised.
ARTICLE VI – VOTING
Only Red River Chapter members in good standing shall be eligible to vote and each member shall have one vote.
All members not in good standing (as defined in Article IV) shall be denied the privilege of voting until such time as dues become current or the privilege is reinstated by the Chapter Board of Directors.
Any pending matter of business or any proposals under consideration including election balloting may, by a majority vote of the Chapter Board, be submitted to all members for a mail, email, or fax vote. To constitute valid action on any mail, email, or fax vote, no fewer than 20% of all members in good standing shall have cast a ballot, and a majority of those voting shall govern.
An impartial Ad Hoc committee appointed by the Chapter Board of Directors will be responsible for collecting and tabulating the votes.
ARTICLE VII – OFFICERS
The officers of the Red River Chapter shall be as follows: President, Vice President, Secretary, Treasurer, and Immediate Past President.
The officers of the Red River Chapter form the Executive Committee.
The officers shall be bona fide dues-paying members in good standing of the National Association.
Each officer shall be elected to a term of two years, from January 1 of each odd numbered year, through December 31 of each even numbered year.
In the event that an office shall be or become vacant, the president may appoint a replacement confirmed by a majority vote of the Chapter Board of Directors, to fill the unexpired term.
If an officer cannot fulfill his/her duties as described in Articles XII, XIII, XIV, and XV, a replacement shall be appointed by the president and confirmed by a majority vote of the Chapter Board of Directors.
ARTICLE VIII – CHAPTER BOARD OF DIRECTORS
The Chapter Board of Directors shall consist of the Chapter President, Vice President, Secretary, Treasurer, the Region 5 Director, and the Immediate Past-President and the chairpersons of any standing committee. If there are no standing committees, two (2) members in good standing may be appointed to serve, as approved by a majority vote of the Red River Chapter members. If the Immediate Past President and the President, Vice President, Secretary, or Treasurer is one and the same, then one (1) additional member in good standing may be appointed by a majority vote of the Red River Chapter members.
The Chapter Board of Directors shall be responsible for the conduct of the affairs of the Red River Chapter and shall have the authority to govern the activities of the Chapter in accordance with its aims and purposes.
The Chapter Board of Directors shall convene at least four times a year. Meetings via telecommunication are acceptable. Each member of the Chapter Board of Directors shall have only one vote at meetings of the Board. A majority of members of the Board including the President or Vice President shall constitute a quorum for the transaction of business at a meeting of the Board. Vote by proxy is acceptable.
One member of the Chapter Board of Directors shall conduct a random bank audit of the Red River Chapter’s financial records at the request of the President.
ARTICLE IX – COMMITTEES
Committees as deemed necessary for the conduct of Chapter operations may be created by a majority vote of the Executive Committee.
Committees created by vote of the Chapter Board of Directors shall expire upon completion of assigned tasks or expiration of the term of the Board.
The Chapter President with the approval of the Chapter Board of Directors shall appoint the Chairperson of each committee annually. The Chapter President with the advice of the committee chairperson shall appoint the members of each committee annually.
The following shall be permanent Committees of the Chapter:
The chairperson of each of the above mentioned committees shall be a member of the Chapter Board of Directors pursuant to Article VIII.
Each Committee Chairperson, either permanent or ad hoc, shall be responsible for coordinating the transmittal of committee meeting minutes with the Vice President to the Chapter President and Secretary.
ARTICLE X – COMPENSATION
No member of the Chapter shall receive, directly or indirectly, compensation for services performed for or on behalf of the Red River Chapter. However, the chapter may provide travel expenses and/or meeting registration fees to officers and selected members, in order to carry out Chapter related business, if approved in advance by the Chapter Board of Directors.
ARTICLE XI – CONDUCT OF ELECTIONS
Self-nominations shall be solicited from Red River Chapter membership thirty days prior to the annual business meeting or no later than October 1st of that election year. Any member shall have the right to place in nomination for any elective office the name of a member who has indicated a willingness to serve in such elective office.
Red River Chapter members in good standing (as defined in Article IV) may only run for one (1) position.
If a member is nominated for more than one (1) position, she/he must determine in which position they will run for office. (Therefore, keeping in compliance with item (2) of this Article.)
Elections will be held by mail, email, or fax ballot, and completed no later than October 31st of that election year.
In the event that any member in good standing runs for elective office uncontested, no election shall be required and the nominated member will assume office.
ARTICLE XII – PRESIDENT
The President shall have authority of chief executive officer of the Chapter. The President shall preside at all meetings, establish temporary committees as necessary (by a majority vote of the Chapter Board of Directors), and represent the Red River Chapter’s adopted policy positions. The President shall use discretion to take such action as she/he may deem desirable and proper to carry out the aims, objectives, and missions (as stated in Article II) of the Chapter with a majority vote of the Chapter Board of Directors.
In the absence of the President, the Vice President, Secretary, and Treasurer in such order of succession shall assume the duties and powers of the President.
At the end of office term, the outgoing President must surrender all records, contacts, and shared information to the incoming President or National Association.
ARTICLE XIII – VICE PRESIDENT
In the absence or disability of the President, the Vice President shall assume all of the powers and duties of the President.
The Vice President shall be responsible for coordinating with the President and carrying out the aims, objectives and mission of the Red River Chapter and the programs established by its members.
The Vice President shall have the duties of the Parliamentarian, which include overseeing progression of business meetings, making sure that the Secretary accurately records motions and recanting them to the membership for votes.
The Vice President shall coordinate all committee reports for presentation to President, Chapter Board of Directors and full membership as appropriate.
At the end of office term, the Vice President shall surrender all records, contacts, and shared information to the incoming Vice President or National Association.
ARTICLE XIV – SECRETARY
The Secretary shall keep an accurate record of all acts and proceedings of the organization, shall maintain proper record of membership of the organization, shall give all notices to members and officers, whenever required or directed to do so, and shall in general perform all of the duties required of the Office of Secretary.
The Secretary shall serve as parliamentarian for, and keep complete and accurate minutes of each Chapter meeting. Copies of all such minutes shall be promptly forwarded to the National Association.
At the end of office term, the Secretary shall surrender all records, contacts, and shared information to the incoming Secretary or National Association.
ARTICLE XV – TREASURER
The Treasurer shall receive and keep all money belonging to the organization and shall disburse same under the direction of the Board of Directors. He/she shall keep a proper and accurate account of receipt, disbursements, and finances, and shall present an annual report to the Board of Directors and general membership at the meeting held in conjunction with the Regional Conference and at such other times and places as the Board of Directors shall determine. Copies of all financial reports shall be filed promptly with the National Association in such form as it may require.
The Treasurer shall receive all money checks, and drafts paid on behalf of the Red River Chapter and shall endorse same for deposit in a bank designated by the Board of Directors to the credit of the Red River Chapter.
The Treasurer shall present to the National Board of Directors an annual operating budget, due by December 31 of each year.
Treasurer shall submit quarterly financial report to the Chapter Board of Directors including expenses and deposits. Copies of cancelled checks are to be submitted with financial reports as support.
In the event that the Chapter Board of Directors is unavailable, the National Association Executive Director shall have power to add or make changes to the Red River Chapter bank account.
At the end of office term or otherwise, Treasurer shall surrender all checks, ATM cards, records, bank statements, cancelled check copies, files or other Red River Chapter property to the incoming Treasurer or National Association.
ARTICLE XVI – FEES AND DUES
Dues, above those set by the National Association, will be assessed on an annual basis and approved by the general membership.
ARTICLE XVII – LIMIT AND AUTHORITY
Neither the Red River Chapter nor any member thereof shall have the power or authority to act on behalf of, commit, or obligate the National Association in any manner or for any reason unless given expressed prior written authority by the National Association.
ARTICLE XVIII – AMENDMENTS
These bylaws may be amended, modified, or repealed, in whole or in part, by a majority vote of the membership. Any proposed changes must be proposed in writing to the membership at least ten days in advance of being put to a vote.
ARTICLE XIX – SOURCE OF AUTHORITY
The Red River Chapter shall be constituted and function by authority of the National Board of Directors of the Association for Commuter Transportation, and shall derive all of its powers, responsibility, and authority exclusively from the National Association subject to applicable provisions of law.
ARTICLE XX – SEPARABILITY
If any provisions hereof shall be invalid, ineffective or in conflict with the law of any state or jurisdiction, such provisions shall be deemed separable from the remaining provisions hereof and such remaining provisions shall not be effected and shall continue in full force.